Constitution
CONSTITUTION
Preamble
The DIU
MBA Club is a non-profit and non-political organization the mission to foster
the study of business; to encourage scholarship, social activity and the Club
of students for their mutual advancement by research and practice; to promote
closer affiliation between the commercial world and the world of students of
commerce and business administration; and to further a higher standard of
commercial ethics and culture and the civic welfare of the community.
ARTICLE (I)
Name, Purpose, Recognition
SECTION
1: Name—This
organization shall be officially known and designated as the
“
SECTION
2: Variations in Name—No
abbreviations of, departures from, or variations
in the name of this organization will be accepted with the
exception of the other MBA Club of Bangladesh. The full meaning of the “DIU MBA
Club” is Daffodil International University Masters of Business Administration
Club. This meaning is also differ from other MBA Club in
SECTION 3: Mission Statement—The DIU
MBA Club is organized to assist the University of DIU Program in its efforts to
advance the standing, reputation, accomplishments, leadership, and visibility
of the University of DIU’ MBA Program, to promote an Club between faculty
members and MBA students, to promote an Club between MBA students and professionals
in the business world, and to promote social interaction among MBA students and
faculty members.
SECTION 4: Vision— To be the best possible educational,
professional and social network for DIU MBA graduates, current and prospective
students.
SECTION 5: Affiliation—The DIU MBA Club is affiliated by Daffodil international University.
ARTICLE (II)
Executive Board of Directors
SECTION
1: Executive Board of Directors
Positions—The Executive Board of
Directors (Officers) shall be composed of Seven members of the Club. The Officers of the DIU MBA Club shall
be a President, Executive Vice President, Program Vice President, Secretary, Joint
Secretary Treasurer and Joint Treasurer. Officers shall be elected by the
general membership of DIU MBA Club.
SECTION
2: Selection of Officers—The
selection of Officers shall be as follows:
A) Members of the Club
who have paid dues in full covering the entire term of office will be eligible
to hold an Officer position.
B) Officer
candidates must declare their candidacy in advance of the election. The
candidates shall follow the election process that is promulgated by the current
Officers. This process shall be communicated in writing to the candidates in
advance of the election.
C) A member may
declare candidacy for only one Officer position.
D) No write-in
candidates shall be permitted.
E) DIU MBA Club
Executive Board members may not hold any other office in any MBA Club or
Organization.
F) Officer
candidates, at the time of elections, must hold a cumulative grade point
average (GPA) of 3.0 out of 4.0 scale.
SECTION
3: Terms of Office—Officers
shall serve for a term of one year coinciding
with the DIU MBA Club fiscal year. No Officer shall serve for
more than one term.
SECTION 4: Club Leadership Job Descriptions— All officers of the DIU MBA are expected to participate in regular meetings, monthly lunches with the Dean and Associate Dean, monthly club leader meetings, and monthly general assemblies.
A) CLUB President:
1. Sets the strategies for the year, and allocates resources and support for the other officers, committees and clubs so that they can be successful in their plans.
2. Works in conjunction with the DIU MBA officers to plan and lead DIU MBA assemblies and club council meetings.
3.
Gains
automatic entry to the Alumni Advisory Board, which meets 3-4 times per year in
the Dean’s office to discuss current issues and initiatives within
4.
Works
to organize a
5. Acts as a liaison to other Carlson programs and other schools including Law and Public Policy.
6. Acts as the initial contact point for student body organizations of other programs.
7. Involved in the budget process with the Treasurer to the extent that they approve budget requests, and pitch them to the administration, as well as communicating the progress of the budget over the school year to the administration in quarterly budget reviews.
8. Serves as the voice of the student body to the administration and faculty.
9. Listens to the needs of the student body, and in many cases sets plans for action to address those issues, or addresses the appropriate committee to complete the tasks.
10. Maintains DIU MBA checking account if the DIU MBA treasurer is unable to perform this duty.
B) Club Executive Vice President:
1. Appears in lieu of the President if he/she cannot appear at functions listed above.
2. Coordinates and oversees the Target Speaker Series. Works with the clubs to see that the event is executed in line with the overall strategy of the program.
C) Club Programs Vice President:
1.
Appears in
lieu of Executive Vice President if he/she cannot appear at function
listed above.
D) Club Secretary
1. Handles the coordination of all DIU MBA meetings.
2. Organizes the DIU MBA’s involvement in 1st year orientation in August as well as the appointment process for the 1st year cohort reps in the fall semester.
3. Oversees the election process for the DIU MBA officers and all committees.
4. Responsible for recognition efforts within the DIU MBA program.
5. Responsible for creating semester club meeting schedules with consultation from club leaders, the DIU MBA CLUB office and other DIU MBA leaders.
E) Club Joint Secretary:
1.
Appears in
lieu of club Secretary if he/she cannot appear at function listed above.
F) Club Treasurer:
1. Responsible for the budgetary matters of the DIU MBA.
2. Works closely with the other officers to define strategic goals and to support their successful execution. This includes ongoing dialogue with all student leaders to understand the needs of all affiliated groups, preparing effective budget requests and presenting to the administration of the school, and monitoring and reporting to both school management and the student body.
3. Responsible for maintaining all operations of the DIU MBA, which include the checkbook and checking account maintenance, registering and insuring the organization, collecting receipts and making payments and preparing quarterly spending reports.
4. The DIU MBA Treasurer maintains a checking account and a checkbook and is the authorized person to sign checks. The President assumes this responsibility only in circumstances, where the Treasurer is not capable of performing this duty. The Financial Institution must have signature specimen of both the Treasurer and the President.
5.
The
DIU MBA treasurer is responsible for making sure that the DIU MBA is registered
at all times as a “registered student organization” with the
G) Joint Treasurer:
1. Appears in lieu of club Treasurer if he/she cannot appear at function listed above.
H) Club cohort Representatives:
1. Cohort representatives meet regularly with the DIU MBA CLUB officers and program administrators to voice the ideas and concerns of the first-semester students. They are responsible for serving as a liaison between the students and the administration.
F) Club
Honorable Member:
1.
All honorable
member must follow the rules and regulation of the DIU MBA CLUB. And
participate the general meeting.
SECTION 5: Resignations and Vacancies - An Officer
may resign by providing written notification of intent to the President of the
Executive Board. Also, at the discretion of the Board, any Officer who has
missed four consecutive steering meetings may have his position considered
vacated as of the fourth meeting. Any vacancy shall be filled by an MBA Club
member who has been nominated by a Nominating Committee consisting of the 6
remaining
Officers. The nomination shall be confirmed by the Board at its next meeting.
The nominated member must meet the same eligibility requirements as that of a
regularly elected Officer.
SECTION
6: Officer Meetings and Quorum—
A) Steering Meetings—The
Officers shall meet for the conducting of regular business not less than three
times per year as set by the Board. Notice of all steering meetings shall be
given at least one week prior to the meeting. Said notice shall include the
time, place, and date of the meeting.
B) All meetings
shall be open unless called into executive session by a majority of the
Officers present. No actions shall be taken in executive session except those
mailers involving personnel, litigation, contracts, property, or other mailers
where confidentiality is necessary.
C) A quorum for all
meetings shall be a simple majority of the Officers.
ARTICLE (III)
Membership
SECTION 1: Membership—The membership of the Club
shall be open to all Daffodil International University MBA students and
graduate students of the College of Commerce and Business Administration and
who have completed MBA program with credit transfer to other repudiated
university through authorization of DIU.
SECTION 2: Dues—Dues shall be determined by the Executive
Board of Directors each year. The dues shall be stated in writing prior to the
solicitation of new members.
ARTICLE (IV)
Financial Matters
SECTION 1: General Guidelines—The DIU MBA
Club shall operate as a non-profit and non-political organization as governed
by Section 501 (c) (3) of the Internal Revenue Code and its Regulations as they
now exists or may hereafter be amended. All funds collected and expenditures
made will be for the advancement of the Clubs mission and vision as stated in
the Preamble and in ARTICLE (I), SECTION 3 and SECTION 4.
SECTION 2: Fiscal Year—The fiscal year of the DIU
MBA CLUB shall be from January 1 to December 31.
SECTION
3: Preparation of Financial Statements—The
financial statements of the
DIU MBA CLUB will be prepared on a semiannual basis for periods
ending June 30 and December 31 of each year. Financial statements will be
prepared in accordance with fund accounting principles.
SECTION 4: Prohibition of Salaries or Wage Payments—The MBA Club
shall not distribute any money or assets to any member, Officer, or advisor
that would constitute a wage.
SECTION 5: Faculty Advisor for Financial Matters— The DIU MBA
Club shall have a DIU faculty member, preferably a member of the
ARTICLE (V)
Amendment and Dissolution
SECTION
1: Amendments—The
constitution may be amended by a majority of the
Officers provided the proposed amendments have been presented in
writing at one meeting prior to voting and are voted on at the following meeting.
SECTION 2: Dissolution—Upon dissolution by operation
of law or otherwise, and after payment of all debts and liabilities, all
property and assets remaining in its hands shall be distributed exclusively to
charitable, religious, scientific, literary, or education organizations which
would qualify under the provisions of Section 501(c)(3) of the Internal Revenue
Code and its Regulations as they now exist or may hereafter be amended.
ARTICLE (VI)
Miscellaneous
SECTION
1: Robert’s Rules of Order—The rules
contained in Robert’s Rules of
Order, latest
edition, shall govern this organization.
SECTION 2: Faculty Advisor for General Club Affairs—A faculty
advisor shall be voted upon by the Executive Board and, with approval of the
president of the DIU MBA CLUB, appointed.
SECTION
3: Regular Review and Approval of this
Constitution—This Constitution
shall be reviewed and revised, if necessary, and approved on an
annual basis no later than the last meeting of the Executive Board after the completion
of their terms of office. Approval from majority of the Officers is necessary
for constitutional approval.
Guidelines for
There is
an important distinction between the DIU MBA Club and Committees. Committees serve
the entire student body while Clubs are specifically for special interest
groups. Due to the many differences between the Clubs and Committees, these
guidelines were established specifically for the DIU MBA Club.
Each
Club provides a
v
The Mission Statement is submitted to the DIU
MBA Club Executive Committee for approval and filing in the DIU MBA Club Office.
It is supported by a list of realistic goals for each semester. The Mission
Statement serves three purposes: it describes the purpose of the organization;
it provides a means of communicating the Club’s strategy both internally and
externally; and it documents the Mission Statement in compliance with the
Guidelines for MBA Club.
Club Name:
Club
names are subject to approval of the
v
Club names are included in the Mission
Statement.
Elections:
DIU MBA Club
Elections will follow the general
Elections.
v
DIU MBA Club Elections must be completed
before the completion of the Fall Semester.
v
DIU MBA Club Election dates will be
established on a first-come-first-serve basis. Election dates must be submitted
to the General secretary via electronic mail no later than the date of the DIU
MBA Club Executive Board Elections.
v
Election dates must be publicly announced
to the DIU MBA student body no later than one week prior to the election date.
v
Club executive board members must be completed
MBA students.
v
Club and Organization Executive Board
members may not hold more than one
office in any club or Organization.
v
Club must hold elections via a DIU MBA Club
Board approved online election system.
v
Elections are open to any current
Membership:
Club
must have a consistent membership of at least 15 people.
v
A membership list is submitted to the DIU
MBA Club Executive Committee by the end of the 4th week of every semester. The
Club officers are identified, with phone numbers, on the membership list. This
list is kept on file in the DIU MBA Club Office.
v
DIU MBA CLUB will have a faculty advisor.
The faculty member is not required to be a member of the DIU MBA. Clubs may
also choose to have an additional MBA staff advisor.
Club
Meetings:
Club
must hold at least 3 meetings each semester.
v
After each meeting, Club submits a “Meeting
Summary Report” to the Executive Vice-President. The Meeting Summary Report
serves three purposes: it documents the meeting in compliance with the Guidelines
for DIU MBA Club; it provides students who missed the meetings easy access to
information about Club activities; and it provides a history of activities for
future Club members.
Activities
/ Projects:
Club
must sponsor at least two significant activities or projects each semester.
v
Activities and projects should include at
least one office trip or professional
conference and a visiting speaker. The activities and projects
should focus on the
professional development of students, career placement and
alumni relations.
v
After each activity, Club submits an
“Activity/Project Summary Report” to the
Club or
Organization Web Sites:
Club
must have a web site that communicates the purpose and mission of the
organization
and is available to the student body.
v
Web Sites must display the
Funding:
Club
requesting funds submits a budget to the
v
The budget lists each activity that
requires funds and includes an estimated cost for each activity and the Club’s
most recent bank statement (of course this only applies to established Clubs).
All budgets are submitted for approval by the end of the 4th week of
each semester. Clubs are notified of the amount of their funding as soon as possible
after the DIU MBA CLUB Executive Committee reviews the request.
v
All Clubs requesting funds from the DIU MBA
CLUB submits a “Fund Request Form” to the DIU MBA CLUB Vice-President.
Club
sends a representative to each
v
Although preferred, the representative need
not be a Club Officer. The DIU MBA Club Officers will notify each Club about
every DIU MBA CLUB and Committee head meeting in a reasonable amount of time.
Attendance at each DIU MBA CLUB and Committee head meeting will be taken by an DIU
MBA CLUB Executive Officer.
Establishing
New
Students
wishing to form a new Club or Organization must first submit a written
description
or mission statement to the
v
Individuals seeking to form a new DIU MBA
CLUB or Organization must first demonstrate to the DIU MBA CLUB Board that
appropriate interest exists among the student body by submitting a petition
with no less then 60 signatures of current
v
After approval by the DIU MBA CLUB Board,
the new DIU MBA CLUB or Organization must register with the University of DIU
Office of Registered Student Organizations (RSO) in order to request additional
funding from the Student Organization Resource Fee (SORF).
Probationary
Period:
New
Clubs and established Clubs that fail to meet these guidelines will be put on
Probationary
Status.
v
Established Clubs that are put on probation
will have one semester to meet these
guidelines. Clubs will receive full endorsement by the MBA Club
when these guidelines are met.
**
Title VII of the Civil Rights Act of 1964 prohibits discrimination on
the basis of race, color, religion, sex, or national origin. Title VII will be
considered by the MBA Club Executive Committee when making all decisions.
We
the undersigned, have attended an informational session with all members and
advisory committee of DIU MBA CLUB and Executive
Board of Directors of DIU following and agreeing the above guidelines
of the ARTICLES. We have also been
notified of the DIU MBA CLUB Activities, Procedures and guidelines webpage (www.diumbaclub.org/articles.htm)
and understand that it is our responsibility to read and follow the procedures
outlined. We also understand that any violation of the stated guidelines could
result in the freezing of organization membership.
Executive Board of Directors:
1. PRESIDENT
NAME_____________________________________________
Phone (1)________________________ (2)________________________
Address___________________________________________________
___________________________________________________
Signature:
2. EXECUTIVE VICE PRESIDENT NAME:_____________________________________________
Phone (1)________________________ (2)________________________
Address___________________________________________________
___________________________________________________
Signature:
3. PROGRAM VICE PRESIDENT NAME_____________________________________________
Phone (1)________________________ (2)________________________
Address___________________________________________________
___________________________________________________
Signature:
4. SECRETARY
NAME_____________________________________________
Phone (1)________________________ (2)________________________
Address___________________________________________________
___________________________________________________
Signature:
5. JOINT SECRETARY
NAME_____________________________________________
Phone (1)________________________ (2)________________________
Address___________________________________________________
___________________________________________________
Signature:
6. TRASURER
NAME_____________________________________________
Phone (1)________________________ (2)________________________
Address___________________________________________________
___________________________________________________
Signature:
7. JOINT
TRASURER
NAME_____________________________________________
Phone (1)________________________ (2)________________________
Address___________________________________________________
___________________________________________________
Signature: